Legal/Compliance Assistant
- Position Summary
- Performs a variety of professional and complex office administrative duties in support of the Compliance/Legal Services Department; coordinates assigned activities with other System personnel/departments, outside agencies and organizations; assists in the process of contract execution, filing, correspondence and to assist with planning and directing various departmental activities; and performs a variety of other tasks relative to assigned areas of responsibility as assigned by Director of Department.
- Education
- Associates - Preferred
- Experience
- 2-3 Years Combination of Education and Experience - Required
- Executive secretarial experience, preferably in the healthcare and/or legal fields - Required
- Proficient knowledge of Microsoft Office programs to include Word, Project, Excel, PowerPoint, and Outlook.
- Must be experienced in Internet usage.
- Must have transcription abilities, accurate typing and a minimal typing speed of 85 wpm.
- Excellent verbal/written communication skills and organizational skills.
- Good organization and time management skills.
- Knowledge of medical and legal terminology is helpful.
- Working knowledge of court documents, including, pleadings, complaints, answers, garnishments, subpoenas and request for production of documents.
- Working knowledge of facilitating, executing and tracking of contractual agreements.
- Able to maintain and manage an office within a specified working budget and have initiative to maintain the proper supply structure within the department.
- Self-motivated and capable of handling a heavy workload in a sometimes pressure-filled environment, making decisions within his/her scope of responsibility, and performing duties with minimum of instruction with the ability to prioritize workload.
- Ability to maintain strict confidentiality within the health system as well as with outsiders as extremely sensitive information relating to patients, physicians, employees and hospital business is anticipated.
- Must be able to deal tactfully with Board members, administrative officers, attorneys, physicians, department directors, other employees, business leaders, public officials, patients, and general public. Ability to relate well to others (internally and externally) is personal characteristic critical to the position.
- License & Certification
- None Required
- Core Job Functions
- Provides high-level administrative support and assistance to the Manager and Director. Supports organizational committee obligations of Manager and Director of Department as requested.
- Performs miscellaneous administrative tasks in support of Department functions, including drafting letters, memoranda, reports and assists in meeting preparations, planning and scheduling. Maintains paper and electronic Department files and further assists in maintenance of organization's contract repository. Provides inventory management of office supplies.
- Receives incoming Department communications, reviews content, determines priority and summarizes and/or distributes to appropriate Department staff. Assists in handling of discovery requests, subpoenas, garnishments, warrants and other miscellaneous legal documents.