Legal Operations Specialist - Billing, Analytics and Projects

About the Department                                                                                                                                        

The Legal department is comprised of our Legal and Patents functions. We depend on our legal team to help drive growth and maintain the highest level of standards and practices across all of our legal efforts. It’s a tall order, which is why we only hire those who thrive on protecting the interests of our patients, employees and business, all while creating and implementing efficient and innovative solutions. As part of the team, you’ll work with employees across the organization to oversee legal matters and provide guidance on strategies that drive business and policy priorities and shape the reputation of Novo Nordisk Inc. (NNI). At Novo Nordisk, your skills, dedication and ambition will help us change lives for the better. In exchange, we’ll offer you an opportunity to work with extraordinary talent and benefit from a range of possibilities for professional and personal development. Are you ready to realize your potential?

This position is located in Plainsboro, New Jersey and follows all Novo Nordisk Inc. guidance for remote/in office dedicated time.  EST time zone hours.   

The Position

Will focus on legal billing, reporting, analytics, and projects, you will be instrumental in managing financial aspects, generating insights through data analysis, and driving process improvement initiatives and other key optimization initiatives within the legal operations function. Your role will involve overseeing legal billing and invoice processes, crafting meaningful reports, leveraging data analytics, and supporting project management activities across the legal department.  

Relationships

Reports to Lead, Legal Operations and Projects. Partners and collaborates with internal teams including Legal, Finance and Procurement to achieve operational objectives in support of legal strategy.   Interacts with individuals in other NNI departments, global headquarters, and affiliate companies. Also interacts with external law firms, eDiscovery and software vendors, government agencies, and business entities.

Essential Functions

Legal Billing Management

• Manage the end-to-end legal billing process, including invoice review and partnering with accounts payable
• Collaborate with finance and legal teams to ensure accurate and timely billing, chargebacks/cross charges, and expense tracking
• Implement best practices for billing guidelines and compliance as well as internal controls
• Review and draft/update policies, procedures, QRG and work instructions

Reporting and Analytics

• Develop and produce regular and ad-hoc reports on legal spend, matter management, and performance metrics to facilitate informed decision-making
• Utilize data analytics to identify cost-saving opportunities, track key performance indicators, and assess the efficiency of legal operations
• Collaborates and drives spend management, analyses and reporting initiatives in partnership with resources at Global Business Services (GBS)

Financial Analysis and Forecasting

• Conduct financial analysis to support budgeting, forecasting, and variance analysis for legal expenditures
• Provide insights into financial trends, risk assessment, and resource allocation to optimize financial outcomes

Project Management

• Lead and participate in various projects for the legal department, such as process improvements, technology implementations, and vendor evaluations
• Collaborate with cross-functional teams to drive initiatives aimed at enhancing operational efficiency and effectiveness

Compliance and Audit Support

• Support internal and external audits related to legal billing and financial processes
• Handles highly confidential matters with discretion and judgment

Qualifications

• A Bachelor 's degree (preferably in Finance, Business Administration, Legal Studies or realted field) required; relevant experience may be substituted for degree where appropriate
• A minimum of 8 years of expereince in legal operations, financial analysis, and/or project management within a legal environment required
• Proficiency in legal billing software and platforms, with a strong understanding of outside counsel billing guidelines and e-billing systems
• Demonstrated ability to analyze and interpret financial data, generate reports, and derive actionable insights
• Project management skills, including the ability to initiate, plan, execute, and close projects effectively
• Strong attention to detail, accuracy, and compliance with financial and billing processes
• Familiarity with regulatory compliance, audit processes, and financial controls
• Excellent communication, collaboration, and stakeholder management skills
• Ability to work autonomously with minimal guidance
• Pharmaceutical or other regulated industry experience preferred
• Effective time management skills. 
• Ability to handle multiple projects simultaneously.
• Strong analytical, research, and organizational skills required.
• Strong organizational, planning and follow-through skills.
• Strong verbal and written communication skills required.
• Self-starter; flexible, client-focused, and have a professional demeanor.
• Proficient in Microsoft Office, Excel and PowerPoint.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.