Medical Affairs Coordinator

Our client is looking to fill the role of Medical Affairs Coordinator. This role will be hybrid and based out of the Princeton location.

Responsibilities:

• Handles calendars for LT (Leadership Team) including issuing meeting invite
• Coordinate and order catering for meetings and internal lunched
• Arrange travel for LT - including hotels, flights, and transportation
• Attending monthly Admin calls and aiding other admins as needed
• Creating and submitting expense reports for LT members, utilizing Concur and American Express platforms - including receiving, uploading, and filing receipts, filling out necessary fields, finding necessary information, following T&E policy guidelines, and speaking with LT members when reconciliation is necessary
• Sending out department wide communications - including piecing together instructions on utilizing various technologies
• Assisting with department meeting planning including, room set-up, gifts, and team building events
• Working with IT and HR to update titles and reporting structure in Outlook when there are promotions or new hires
• Creating proofs and ordering business cards for team members
• Making restaurant reservations for large parties as requested
• Utilizing Stella to manage payments/invoices from outside vendors
• Utilizing QuickBase to manage contracts from outside vendors
• Providing various assistance and Ad Hoc support to Sharon, 6 Senior Leadership Team members, and the MA department

Required Qualifications:

• Proven experience as an administrative assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook)
• Excellent organizational and time-management skills. Must be detail-oriented
• Strong communication and interpersonal abilities
• Ability to work in a fast-paced environment, must be a self-starter
• Needs to be resourceful and able to problem-solve
• Prior pharmaceutical industry experience in Medical Affairs is preferred

Clinical Resource Network Distinction

CRN, a division of Solomon Page, offers a comprehensive benefits program for hourly employees. We pride ourselves on offering medical, dental, vision, 401(k), telehealth services, ESOP, and commuter benefits to our employees, including consultants - which sets us apart in the industries we serve.

About CRN

Founded in 2002, Clinical Resource Network (CRN), a division of Solomon Page, provides clinical research and talent solutions for pharmaceutical, biotech, and medical device companies. Focused on forming long-term relationships, services encompass contract staffing, project staffing, consultative services, and full-time placements. For more information, visit https://www.solomonpage.com/crn and connect with us on Facebook and LinkedIn .

Opportunity Awaits.